Charity Documents

Charities provides an extensive portfolio of up-to-date, solicitor drafted legal document templates, ideal for charity trustees, founders, secretaries, treasurers, administrators and volunteers, to help set up and run a charity and comply with charity law and Charity Commission requirements. Charities also includes a choice of templates for members' clubs, community amateur sports clubs and other not-for-profit organisations that are not charities.

The Simply-Docs charity collection is solicitor-drafted and maintained for charities, clubs and not-for-profit organisations in England and Wales.

What do You Get with Charities?

The comprehensive selection of documents including guidance notes follows the life of a charity from the first decision to set one up through to fundraising and finance, to make governance, record keeping and administration simpler and easy to carry out including:

• Deciding whether to set up a charity or a not-for-profit organisation, what makes an organisation a charity in law and which legal structure to choose, with a formation checklist for each.
• Setting up a charity as a charitable company limited by guarantee, a charitable incorporated organisation (CIO), an unincorporated charitable association or a charitable trust, including memorandum and articles, CIO constitutions and trust deeds.
• Constitutions and guidance for members' clubs, sports clubs and other not-for-profit organisations that are not charities, including community amateur sports club (CASC) registration and HMRC's fit and proper persons requirements.
• Trustees and members: trustee duties, eligibility and fitness, appointments and resignations, conflicts of interest and a trustee code of conduct, Companies House identity verification for charitable company trustees, admitting and removing members and resolutions for changing a governing document.
• Meetings and decisions: board minutes, trustees' written resolutions, committee appointments and delegation of signing authority for each charity structure.
• Records, reporting and compliance: registers of members and trustees, Companies House forms for charitable companies, ongoing compliance checklists, internal financial controls policies, a charity privacy notice, electronic marketing guidance, complaints procedures and safeguarding policies.
• People, volunteers and premises: expenses policies and claim forms for trustees, employees and volunteers, volunteer agreements, room and hall hire agreements, a services agreement and a volunteer home working policy.
• Fundraising, grants and charity finance: appeal wording and public collections, volunteer fundraising groups, donations and Gift Aid declarations, legacies, lotteries and raffles, commercial participator, professional fundraiser and sponsorship agreements, grant agreements, ex gratia payments and loan documents.

…and much more.